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Calibre Ops Suite
Working Demo

Calibre's back office, running itself.

Every listing live on every portal, every enquiry and buyer landing in Monday automatically, and the right owner getting the right letter at the right moment. Without you touching a keyboard.

Four automations · one hub: Monday.com · everything below is live, press the buttons
01 · Portal Sync

Post once in Monday, live on every portal.

You add the property once. It goes live on Rightmove, Zoopla, OnTheMarket and LoopNet on its own. No more posting it five times by hand. One entry, live everywhere.

Monday.comRightmove Data FeedZoopla / OnTheMarketLoopNet
1Ready in Monday 2Mapped to each portal 3Live everywhere
Monday.com · Listings Ready to list
14 High Street, Colchester
Mixed-use · 2 flats + 1 shop · guide £850,000
TypeMixed-use · 2 flats + 1 shop
TenureFreehold
Size2,400 sq ft (GIA)
Guide price£850,000
Key factsA1 retail unit let · 2 x 1-bed flats above · town centre
EPCRating C
Photos12 uploaded · floorplan attached
ReferenceCA-COL-14HS
StatusReady to list
One entry. Live everywhere.
›
Rightmove
Not listed
rightmove.co.ukRef RGM-14HS-8842
Zoopla
Not listed
zoopla.co.ukRef ZPL-778104
OnTheMarket
Not listed
onthemarket.comRef OTM-33920
LoopNet
Not listed
loopnet.comRef LNT-CO-1471

LoopNet publishes via a one-click bulk upload where no open feed exists. Updates and withdrawals sync the same way, so a price change or a sale flows to every portal too.

✓ Live on all four · 0 manual uploads You posted it once. It went live everywhere.
▲ Business outcomeLive on 4 portals in seconds. Roughly 2 to 3 hours of manual posting saved on this listing, with more eyes on the deal, sooner.
  1. Read the ready to list flag on the Monday card and fired the webhook.
  2. Mapped the photos, description, price and key facts to each portal's feed format (Rightmove RTDF, Zoopla, OnTheMarket).
  3. Pushed each listing through your agency data feed. LoopNet has no open feed, so it prepared a one-click bulk upload.
  4. Wrote a published to record back on the Monday card. Price changes and withdrawals sync the same way.
02 · Enquiry Capture

Every inbox enquiry becomes a tracked lead.

When a property enquiry lands in your Outlook inbox, it becomes a lead on the right Monday board on its own, with the person's details, the property and a follow-up task. Nothing lives in your inbox, nothing gets missed, it is all in one place.

Outlook / Microsoft GraphClaudeMonday.com
1Enquiry in Outlook 2Read and extracted 3Lead and reply sent
Inbox to Monday, in one place.
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Read by Claude · fields extracted
NameTom Fielding
Phone07700 900412
Emailt.fielding@outlook.com
Property14 High Street · shop unit
InterestShop unit availability
PreferenceCall back, mornings
Monday.com · Enquiries New lead
Tom Fielding
NameTom Fielding
Phone07700 900412
Emailt.fielding@outlook.com
Property14 High Street · shop unit
InterestShop unit availability
SourceEmail enquiry
Follow-upMon 28 Jul 2026
StatusNew lead
✓ Lead created · follow-up set for 28 Jul ✓ Acknowledgement sent to Tom
▲ Business outcomeThe enquiry never touched a to-do list. Captured, tracked and acknowledged in seconds, so you reply faster than anyone else and nothing slips through the inbox.
  1. Microsoft Graph watched the inbox and caught Tom's enquiry the moment it landed.
  2. Claude read the message for the sender name, phone, email and the property reference.
  3. Checked for a duplicate, then created the lead in your Monday Enquiries group with a source tag and a follow-up date.
  4. Sent Tom an instant acknowledgement, so nothing sits in the inbox and no lead is missed.
03 · Register & Match

Buyers register, get matched to your stock, served automatically.

A buyer registers online and a Monday lead is created reliably, then their requirements are matched against the properties you hold, and the ones that fit are emailed to them automatically. The reliable replacement for the Make automation that keeps breaking.

Registration formMonday.comClaudeEmail
1Buyer registers 2Matched to stock 3Best fit emailed
Registration form · calibreacquire.co.uk
Reliable. It does not break.
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Monday.com · Buyers Registered
James Okoro
ReferenceBUY-0142
RequirementMixed-use
BudgetUp to £1m
AreaEssex
StrategyAdd value
PositionCash, no chain
Registered24 Jul 2026
Best match from your stock

14 High Street, Colchester

Mixed-use · 2 flats + 1 shop · guide £850,000
0%
Fit score
Type
✓Mixed-use req: mixed-use
Budget
✓£850,000 req: up to £1m
Area
✓Colchester, Essex req: Essex
Strategy
✓Add-value mixed-use req: add value
Position
✓Cash ready req: cash
◆Every criterion is met. Mixed-use, inside budget, in his Essex patch, a clear add-value play, cash ready with no chain. Matched and queued to send.
To James Okoro · j.okoro@email.comEmail · auto-send
personalised · logged on the buyer's card
✓ 14 High Street matched at 96% · emailed ✓ Send & follow-up logged on his card
▲ Business outcomeA matched buyer served the right property the moment he registered, with zero manual effort, on a pipeline that does not break.
  1. The registration webhook created a monitored Monday buyer record, with retries and a failure alert, not a brittle Make scenario.
  2. Scored James's tags against every live property on your Monday board.
  3. 14 High Street matched on type, budget, area, strategy and position, scoring 96%.
  4. Claude drafted a personalised email, queued the send, and logged it plus a follow-up on his buyer card.
04 · Planning Radar

Planning decisions trigger the right letter, posted for you.

Nimbus Maps flags when a planning decision lands on a block or mixed-use property. The moment it does, a tailored letter goes to the owner in the post, no printing or licking stamps. Refused: sorry it was rejected, we have buyers if you are considering offloading.

Nimbus MapsClaudeStamp · print + postMonday.com
1Decision flagged 2Right letter drafted 3Printed and posted
Nimbus Maps · Planning alert Refused
22 Mill Road, Colchester
Application: convert to 8 flats · Decision: Refused · Owner: Mr R. Whitlock
Application ref231847/FUL
ProposalChange of use to 8 self-contained flats
DecisionRefused
Decided18 Jul 2026
SiteFormer commercial premises
OwnerMr R. Whitlock · freehold
We have buyers.
›
Decision was Refused, so the engine picked:
Refused "Sorry it was rejected, we have buyers if you are considering offloading." Selected
Accepted "Congratulations, we can help you sell it or find your next project." Not used
Calibre Acquire
Property acquisition · Colchester
C
Mr R. Whitlock, 22 Mill Road, Colchester CO1 1AB · 24 July 2026

Dear Mr Whitlock,

I saw that the application to convert 22 Mill Road into 8 flats was recently refused. I am sorry it did not go your way.

If that has you rethinking your plans, it may help to know we have cash buyers actively looking for sites like yours in Colchester right now. Several would take it on as it stands, planning or no planning.

If offloading is something you would consider, I would be glad to have a short, no obligation chat about what it could be worth to you today.

Kind regards,Jake · Calibre Acquire

✉
Printed and posted via Stamp2nd class, tracked · reference CA-PR-0722 · expected 26 Jul
Sent
M
Contact logged in Monday22 Mill Road, Colchester · owner reached · Planning Radar
Logged
✓ Owner reached · nothing printed by hand The right owner got the right letter at the right moment.
▲ Business outcomeThe owner reached at the exact moment he is most likely to sell, ahead of every competitor, with nothing printed by hand.
  1. Captured the Nimbus alert: the property, the owner, the application and the decision.
  2. The decision was Refused, so it selected the we-have-buyers variant, not the Accepted one.
  3. Claude drafted the letter in Calibre's tone, addressed to Mr Whitlock.
  4. Pushed it to Stamp to print and post 2nd class tracked, and logged the contact on Monday.
Calibre Ops Suite · Built by MaxAI